Swastik Accounting Pro.

1. System Requirement:

1. RAM = 512 MB or above.
2. O/S = Windows XP, Vist
3. a or network server.
4. Working Capacity (HDD) = Minimum 300 MB.
5. Screen Resolution = 800/600 or 1024/768
2. Structure Queries Language (SQL):

SQL is a coding structure of a database program or ASP coding language of a web publishing, which helps user define and connect the server to run programs.
How to load SQL server?
Steps:

1. Insert required disk in to CD/ DVD drive.
2. Open set up file.
3. Click on next.
4. Click on next.
5. Type the user name and company name.
6. Click on next.
7. Choose on local area network.
8. Choose on SQL server and client.
9. Click on next.
10. Again type on user name “Administrator”.
11. Then password “blank”.
12. Click on next.
13. Finally finished then restart your personal computer.

1. SWASTIK (version 11.0):

SWASTIK is a real time accounting software. In this software we can entry both multi cash and bank related transactions then we can also entry accounting and inventory related transactions.

1. Features of SWASTIK Gold:
1. Online update.
2. It accepts multi cash and bank related transactions.
3. It also accepts multi accounting and inventory related transactions.
4. It accepts 24 months of accounting period in real or full version and 2 months in demo version.
5. To define multi and network user.
6. Security right grouping.
7. To define on additional tax, VAT and other related expenses with accounts. Etc.

1. How to install SWASTIK Gold?

Steps:

1. Insert required disk in to CD/DVD Drive.
2. Open back up file.
3. Choose on set up file then open it.
4. Click on next.
5. Choose on Local …. Option.
6. Clock on next.
7. Choose on custom or completed.
8. Click on next.
9. Choose on local and server …
10. Click on next.
11. Wait for processing.
12. Finally finished then restart your computer.

Then,
Default database server
User name: sa
Password: “Blank”
Click on connect or start button.

1. How to load SWASTIK Gold?

Steps: 

1. Click on start button of your desktop.
2. Click or choose on program.
3. Choose on SWASTIK accounting.
4. Click on SWASTIK.

Or, directly double click on SWASTIK Gold icon on your desktop of computer.

Menus of SWASTIK Gold

1. File Menu:

This menu is useful to create company, open company, edit, log off and delete company.

1. Open:

This option is use to open created or existing company as users’ desire.
Steps: 

1. Click on file menu.
2. Click on open or directly press on ctrl+O.
3. Choose your company from the list.
4. Click on open.
1. New:

In this option we can create new company.
Steps:

1. Click on file menu.
2. Click on new.
3. Click on new.
4. Insert on starting and ending date.
5. Insert on name of company, address and other details related to company.
6. Choose on disk drive.
7. Finally click on ok.

1. Edit:

From this option we can edit company as users desire.
Steps:

1. Click on file menu.
2. Click on edit.
3. Insert on initial of your company.
4. Then you can change name, address and other information of company.

IV. Delete:
From this sub menu we can delete company and its information as users’ desire.
Steps:

1. Click on file menu.
2. Click on delete.
3. Insert on initial code of company which you want to delete.
4. Click on ok.
5. Finally click on yes, if you want to delete company.
6. Log Off:

From this sub menu we can log off our company as user.
Steps:

1. Click on file menu.
2. Click on log off.
3. Insert on user name and password.
4. Click on ok button.

1. Master Menu:

In this menu we can prepare the basic requirements of SWASTIK accounting like Account Group, Sub Group, Ledger, Sub Ledger, Item Product, Document Class, Bills term, Cost center etc. And this menu also important for insert opening balance and create narrations as users’ desire. Here we can create godowns, customer, vendor, agent and area of company or firm. 

1. Account Group:

Here we can prepare account group. Account group means groups of ledger, customer and vendor.
Steps:

1. Click on master menu.
2. Click on account group.
3. Click on new.
4. Insert on description.
5. Choose on group type or account type like: PL or Balance sheet.
6. Insert on Cod.
7. Finally click on ok.

1. Account Sub Group:

Here we can prepare account sub group. Account sub group means phage of account group.
Steps:

1. Click on master menu.
2. Click on account sub group.
3. Click on new.
4. Insert on sub group name.
5. Then choose on account group.
6. Finally click on ok.

1. Ledger:

In this option we can prepare ledger for entry. Ledger is this component which is useful in entry of transactions.
Steps:

1. Click on master menu.
2. Click on ledger.
3. Click on ledger master.
4. Click on new.
5. Insert on account name as account ledger.
6. Choose on category.
7. Insert on short name.
8. Choose on account group and sub group.
9. Choose on account type.
10. Choose on agent, area and currency.
11. Insert on credit limit and period.
12. Insert on interest rate.
13. Finally click on ok button.
1. Sub Ledger:

This option is use to create sub ledger for ledger like: staff, sub ledgers, sub groups, commission accounts etc.
Steps:

1. Click on master menu.
2. Click on sub ledger.
3. Click on new.
4. Insert on description.
5. Choose on short name and address.
6. Choose on other information related to sub ledger.
7. If it has interest rate you can insert on rate.
8. Finally click on ok button.

Product:

In this option we can create basic information and requirements related to item and product of firm or company. Here we can prepare product group, product sub group, unit of measure, product closing rate etc as our requirements.

1. Product Group:

Here we can prepare product group. In this group there are so many products and sub group of same type of product. In a group have same natures’ goods.
Steps:

1. Click on master menu.
2. Click on product.
3. Click on product group.
4. Click on new.
5. Insert on group description.
6. Insert on short name.
7. Choose on total requires.
8. Finally click on ok button.

1. Product Sub Group:

Here we can create sub group of product. For example Soap is a group of Item/ product and bathing soap, washing soap, Detergent powder are sub group of soap.
Steps:

1. At first choose on master menu.
2. Click on Item/ Product.
3. Click on product sub group.
4. Click on new.
5. Insert on sub group description.
6. Choose on main group.
7. Finally click on ok button.

1. Unit (Unit of Measure):

In this option we can prepare measurement unit of product and item as their requirements.
Steps:

1. At first click on master menu.
2. Click on Product.
3. Click on unit.
4. Click on new.
5. Insert on unit code and description.
6. Finally click on ok button.

1. Item/ Product:

Here we can prepare Item/ product which depend on our daily transaction of business. Company has so many products and items.
Steps:

1. At first go on master menu.
2. Click on Product.
3. Click on item/ Product option.
4. Click on new.
5. Insert on product name and short name.
6. Choose on product group and sub group.
7. Choose on unit of measure.
8. Insert on selling price and buying price as your requirements.
9. Insert on stock information like maximum stock, minimum stock, reorder level and reorder quantity.
10. Insert on bonus scheme and VAT information.
11. Finally click on ok button.

Report:
To view display report of product related requirements we can follow these steps:
Steps:

1. At first create product group, sub group, unit, product rate and item/ product.
2. Click on inventory menu.
3. Click on listing of master.
4. Choose which you want to view.
5. Choose on view and listing method.
6. Finally click on ok.

1.  
1. Product Rate:

From this option we can insert rate of item/ product as our requirements and determination.
Steps:

1. At first click on master menu.
2. Click on product.
3. Click on product rate.
4. Choose on product.
5. Insert on buying rate, selling rate and MRP rate of selected product.
6. Finally click on ok button.

Agent/ Area:
This option is use to create agents and area company.

1. Agent:

Agent means simply a mediator or middle man of company or firm. In this option we can create agents of company and firms as its requirements.
Steps:

1. Click on master menu.
2. Click on agent/ area.
3. Click on agent.
4. Click on new.
5. Insert on name and short name as your desire.
6. Insert on contact number, address and other details related to agent.
7. Choose on ledger and sub ledger.
8. Insert on commission percentage of agent.
9. Finally click on ok button.

2. Area:
Area means location of company. We can create areas of company by this option or facility.
Steps:

1. Click on master menu.
2. Choose on agent/ area.
3. Choose on area.
4. Click on new.
5. Insert on area name and short name.
6. Finally click on ok.

To view display report:

Steps:

1. Click on Ledger menu.
2. Click on listing of master.
3. Click on agent or area as your desire.
4. Choose on display technique.
5. Finally click on ok then you can see them.

Godowns:
This option is use to create godowns of company.
Steps:

1. At first click on master menu.
2. Click on Godowns.
3. Click on new from godown master dialog box.
4. Insert on Godowns name and short name.
5. Insert on address and contact number.
6. Insert on contact person name of godown.
7. Finally click on ok button.

To view display report:

Steps:

1. Click on inventory menu.
2. Click on listing ofmaster.
3. Click on godowns.
4. Choose on display method.
5. Finally click ok button.

Currency:
This option is use to create currencies which are use in daily transaction of company.
Steps:

1. At first go on master menu.
2. Click on currency.
3. Click on new.
4. Insert on currency code and description.
5. Insert on unit like: paisa, cent etc.
6. Finally click on ok button.

To view report:

Steps:

1. Click on Ledger menu.
2. Click on listing of master.
3. Choose and click on currency.
4. Choose on display option.
5. Click on ok button.

Cost center:
This option is use to create the cost centers of company like departs, branches, plants      etc.
Steps:

1. Click on master menu.
2. Click on cost center.
3. Click on new
4. Insert on cost centers name and code.
5. Insert on address, contact person and other details related to cost center.
6. Finally click on ok button.

Narration Master:

This option is use to create many narrations which are use in entry of transaction in future.
Steps:

1. At first click on master menu.
2. Choose on narration master.
3. Click on new.
4. Insert on narration.
5. Then choose on narration type.
6. Finally click on ok button.

Opening Balance:
From this option we can insert opening balance in ledger, customer, vendor and other documents.
Steps:

1. Choose on master menu.
2. After that choose on opening balance.
3. Choose on document type where you want to insert opening balance like ledger, customer, vendor etc.
4. Choose on documents from the list of specific document.
5. Insert on details and opening amount.
6. Finally click on ok.

Product Closing Rate:
This option is use to insert closing value of item/ product at the end of month or specific time period.
Steps:

1. Choose on master menu.
2. Click on product.
3. Click on product closing rate.
4. Choose on product from list.
5. Then insert closing value of item.
6. Finally click on ok.

Special Rate for Scheme:
This option is useful to create special rate for special scheme of company or firm.
Steps:

1. Choose on master menu.
2. Choose on product.
3. Click on special rate for scheme.
4. Click on new.
5. Insert on scheme name, and product type like all product or only product or product group etc.
6. Insert on date or time interval.
7. Choose product discount option and other information related with product.
8. Finally click on ok.

Document Class:
From this option we can make document class. Document class is use to define transactions of different branch and divisions of company.
Steps:

1. At first click on master menu.
2. Click on document class.
3. Choose on class setup first.
4. Then tick on segments to active class creation.
5. Then again go on document class.
6. Then choose on class.
7. Click on new.
8. Insert on code as your desire.
9. Insert on description and segment.
10. Finally click on ok button.

Entry Menu:
This menu is most important menu of SWASTIK accounting because it is the center part of entry transaction. Here we can entry all types of transaction like cash and bank related transaction, sales, purchase, stock transfer, journal entries and other nominal transactions.

1. Cash/ bank voucher:
In this sub menu we can entry cash and bank related transactions like: payment, cash receive, deposit, withdraw, bank to bank transfer etc.
Steps:

1. At first choose on set up menu.
2. Then click on system control.
3. Insert and choose ledger accounts in P/l and cash, sales, purchase, inventory and miscellaneous menu.
4. Choose on entry menu.
5. Click on cash/ bank voucher.
6. Click on new.
7. Insert on voucher number and date.
8. Choose on cash and bank book.
9. Insert on cheque number and date.
10. Also choose on currency and insert on rate of currency.
11. Choose on general ledger account, receive or payment amount and narration.
12. Choose or insert on remarks.
13. Finally click on ok button.

2. Journal Voucher:
This sub menu is use to insert voucher related to other transactions. We can entry non cash transaction and nominal transaction here like: advance settle, depreciation, loan and interest, mediator transactions with customer and party.
Steps:

1. Choose on entry menu.
2. Click on journal voucher.
3. Click on new.
4. Choose on voucher type.
5. Insert on voucher number and date.
6. Choose on document class, currency and rate.
7. Choose on general ledger, Debit and credit amount then narration.
8. Insert on remarks.
9. Then click on ok button.

Bill term:
This option is use to define cost, vat, tax, discount and other expenses related to sales and purchase.

1. Sales:

From this icon we can create sales related bills terms like tax, vat, discount etc.
Steps:

1. At first choose on master menu.
2. Click on bill term.
3. Click on sales.
4. Click on new.
5. Insert on code and description.
6. Choose on general ledger.
7. Choose on category.
8. Choose on basis, Sign then value wise or quantity wise.
9. Insert on value and rate.
10. Finally click on ok.
11. Purchase:

From this option we can create purchase related bills terms.
Steps:

1. At first choose on master menu.
2. Click on bill term.
3. Click on purchase.
4. Click on new.
5. Insert on code and description.
6. Choose on general ledger, category, basic, sign and other information.
7. Insert on values and rate.
8. Finally click on ok button.

Under Entry Menu:

Purchase:
In this menu we can insert the transaction voucher related to purchase, like: purchase order, challan, return, invoice etc.

1.  
1. Purchase Order:

In this option we can entry the transactions related to purchase order.
Steps:

1. At first choose on entry menu.
2. Choose on purchase.
3. Click on order.
4. Click on new.
5. Insert in to order number and date as your desire.
6. Insert in to order acceptation no and date.
7. Choose on agent, area, vendor and class.
8. Insert in to currency and rate.
9. Choose on item, UOM, rate and other details of Item.
10. Insert in to remarks and narration.
11. Finally click on ok button.

2. Challan:
Inn this option we can entry the voucher related to receive goods from vendor or creditors. It works as received note.
Steps:

1. Choose on entry menu.
2. Choose on purchase.
3. Choose on challan.
4. Click on new.
5. Insert in to challan number and date.
6. Choose on quation number and date.
7. Choose on required order number, agent, area, document class, currency, rate and vendor.
8. Choose on product, UOM, rate and other information of product.
9. Insert on narration and remarks.
10. Finally click on ok button.

3. Invoice:
In this option we can create invoice of purchase.
Steps:

1. At first choose on entry menu.
2. Choose on purchase.
3. Click on invoice.
4. Click on new.
5. Insert in to invoice number and date.
6. Choose on required challan and date.
7. Choose on vendor, class, agent, area, currency and rate.
8. Choose on Item and information of item, like: UOM, rate etc.
9. Insert on remarks and narration.
10. Finally click on ok button.

4. Return:
In this option we can entry the transaction related to purchase return to vendor or supplier of product.
Steps:

1. Choose on entry menu.
2. Choose on purchase.
3. Click on return.
4. Click on new.
5. Insert on return number and date.
6. Choose on required invoice number and date.
7. Insert in to agent, area, document class, vendor, currency and rate.
8. Insert in to product, product rate, UOM and rate.
9. Insert in to remarks and narration.
10. Click on ok button.

Sales:
In this voucher we can entry sales related transactions, like: sales order, sales challan, sales invoice, sales return etc.
1. Order:
In this voucher we can entry orders done by customer for goods sales.
Steps:

1. At first select on entry menu.
2. Choose on sales.
3. Click on order.
4. Click on new.
5. Insert in to order number, date, order acceptation number and date as your requirement.
6. Choose on customer, agent, class, currency and rate.
7. Choose on billing type.
8. Choose on product, UOM, Quantity and rate.
9. Insert in to remarks.
10. Finally click on ok button.

2. Challan:
In this voucher we can entry sales delivery to customer.
Steps:

1. Choose on entry menu.
2. Choose on sales.
3. Click on challan.
4. Click on new.
5. Insert in to challan number and date.
6. Insert in to quotation number and date.
7. Choose on existing order number.
8. Choose on customer, class, currency and rate as your requirements.
9. Choose on item, UOM, quantity and rate.
10. Choose on remarks.
11. Finally click on ok button.

3. Invoice:
In this voucher we can create sales invoice of sales activities.
Steps:

1. At first choose on entry menu.
2. Choose on sales.
3. Click on invoice.
4. Click on new.
5. Insert in to invoice number and date.
6. Choose on challan number and date.
7. Choose on customer, class, currency and rate.
8. Choose on product, UOM, quantity and rate.
9. Choose on remarks.
10. Finally click on ok button.

4.  Return:
This voucher is use to entry sales return transactions.
Steps:

1. At first select on entry menu.
2. Choose on sales.
3. Click on return.
4. Click on new.
5. Insert on credit note number and date.
6. Choose on reference bill number and date.
7. Choose on customer, agent, sub ledger, class, currency and rate.
8. Choose on product which returned by your customer.
9. Choose on UOM, quantity and rate.
10. Choose on godown price of product.
11. Insert in to narration and remarks.
12. Finally click on ok button.

5. Counter Sales Billing:
This voucher is use to entry the voucher of counter sales, like: Department store, supermarket etc.
Steps:

1. At first select on entry menu.
2. Choose on sales.
3. Click on counter sales billing.
4. Click on new.
5. Insert on sales invoice number and date.
6. Choose on counter.
7. Choose on customer and other details.
8. Choose on Pcode, Pdesc, quantity and rate.
9. Insert in to tender amount.
10. Finally click on ok button.

Stock Transfer:
From this option we can transfer stock from one godown to another godown, stock adjustment and expiry/ breakage related transactions.
1. Godown Transfer:
This is use to transfer inventory from one godown to another godown.
Steps:

1. At first select on entry menu.
2. Choose on stock transfer.
3. Click on godown transfer.
4. Click on new.
5. Insert in to transfer number and date.
6. Choose on source to destination godown.
7. Choose on product, godown, quantity, UOM and rate.
8. Insert in to remarks.
9. Finally click on ok button.

2. Stock Adjustment:
From this option we can adjust our stock at end of daily transaction.
Steps:

1. Select on entry menu.
2. Choose on stock transfer.
3. Click on stock adjustment.
4. Click on new.
5. Insert in to adjustment number and date.
6. Choose on document class.
7. Choose on product, godown, adjustment type, quantity, UOM and rate.
8. Insert in to remarks then click on ok button.

3. Expiry/ breakage:
In this sub menu we can adjust expire and broken item and products.
Steps:

• At first select on entry menu.
• Choose on stock transfer.
• Click on expiry/ breakage.
• Click on new.
• Insert in to expire/ breakage number and date.
• Choose on class.
• Choose on type, like: expiry, breakage.
• Choose on display mode.
• Choose on product and its details.
• Insert in remarks.
• Finally click on ok button