Accounting-Fact Note

Fact is accounting software developed by Vedica Software PVT LTD India. Especially this software is used to maintain whole Information if production base company.

Version
Fact 1.1/1.2/1.3
Fact 17.2
Fact 22.07 etc

Loading Process of Fact
Steps,

Click on start button
Click on programs
Click on Fact Accounting for windows
Finally again click on Fact Accounting of windows

Or
Double click on shortcut Icon On desktop

Creating Company
Steps,

Account menu
New
Initial :Enter initial number of 3 alpha/numeric
Data disk: Enter data storage device
Account name: Enter the name of company up to 35 characters.
Short name :- Enter the short name up to 20 characters
Address :- Enter address of company up to 35 characters
Install AR/AP :- Yes /No (Yes)

Install simple data
- Select the simple data as per required

Blank account for advance user
Enter other details
Finally save it
Enter starting date and date of financial year
Select the code number
Finally save it

The default user: Manager
: Blank

* Modify:- This option is used to change the contents of existing company.
Steps,

Click on Account menu
Click on modify
Choose the required name of company from initial list
Change the contents of windows
Finally save it

* Close:- This option is used to close the active company.
Steps,

Click on Account menu
Click on close

* Delete:- This option is used to delete the particular company.
Steps,

Click on Account menu
Click on delete
Choose the required company from list
Finally click on Yes button

To set or change the password of Company
Steps,

At first open the company
Click on Account menu
Click on Preference
Click on Password
Enter the Old and New password
Finally save it

General Features

It accepts 24 months accounting period and demo 6 months.
It accepts multiple bank and cash transaction.
It accepts transaction related with product, service, trading.

Main menu of Fact

Account:- It is a many related with company account where user can create a company/modify/deleted/ similarly can be maintain accounting control system.
Master:- In this many can be entered all types of account master and inventory master, ledger, Item/product list etc.
Entry:- It is many related with transaction of account and inventory.
Ledger:- It is report part of related with general ledger.
Ar/Ap:- It is report part related accounting receivable and payable or Ar/Ap general/ vender etc
Inventory:- It is report part of related with inventory / stock/ production etc.
Housekeeping:-Database maintains part in this area can be maintained data, backup, restoration, diagnostics etc.

* To active date range:- This option is used to enable financial year.
Steps,

Click on Account menu
Click on Preference
Click on Active date range
Type the start and ending date
Finally save button

* User maintenance: – This option is used to create particulars user under particular security right group.
Steps,

Click on Account menu
Click on Preference
Click on user maintenance
Click on Add button
Type the user name
Choose security right group
Enter the password
Enter the days
Finally save button

* Configuration:- This option is used maintain configuration of account.
Steps,

Click on account menu
Click on system
Click on configuration
Choose Yes on active flush & date in report option
Choose number format
Choose language
Choose number format
Finally save it

* Report footer: – This option is used to set report footer.
Steps,

Click on account menu
Click on preference
Click on report footer
Type the required text
Finally save it

* General Ledger:- This option is used to create or edit the general ledgers which are related with cash, bank, fix assets, income, expenses etc.
Steps,

Click on master menu
Click on Chart of account
Click on General ledger
Click on Add button
Enter general ledger code
Type the name of ledger and description
Choose PL Or BS account
Choose the yes button for cash or bank a/c
Enter bank , cash code & initial for cash & bank only
Enter minimum balance
Finally save it

General Ledger

Code	Ledger name	Under	Opening balance
001	Sales Ac	P
002	Sales return	P
003	Purchase ac	P
004	Purchase return	P
005	Sales return master control	P
006	Purchase return master control	P
007	Sundry debtors	B
008	Sundry creditors	B
009	Trade debtors master control	B
010	Trade creditors master control	B
011	Sales ac master control	P
012	Purchase ac master control	P
013	Nepal bank ltd	B	150000
014	Cash in hand	B	75000
015	Loan from bank	B	-100000
016	Staff salary	P
017	Salary advance	B
018	House rent	P
019	Telephone bill	P
020	Commission	P
021	Furniture	b
022	Capital ac	b	-125000

* Item Product:- This option is used to create the product, which is used by company. The product may be raw material, good or finish goods.
Steps,

Click on master menu
Click on item product
Click on product
Click on Add button
Enter the required code
Type the name on description
Choose ‘Yes’ or ‘No’ on service item
Enter product unit, stock unit, sales unit
Enter selling & buying rate
Enter minimum and maximum level
Enter MRP rate, discount
Choose Yes or No on Double QTY option as required
Enter re-order level & QTY
Choose stock valuation technique
Choose Sales A/c, Sales return a/c, Purchase a/c and purchase return a/c.
Finally save it

Product List

Code	Description	Service item	Unit	Selling rate	Buying rate	Min Level	Max Level	MRP rate
1001	Wai wai	NO	Pcs	13	11	10	1500	Same Entry Selling Rate Value
1002	Rumpum	NO	Pcs	15	13	10	1500
1003	Mayous	NO	Pcs	11	10	10	1500
1004	Liril	NO	Pcs	25	22	10	1500
1005	Lux	NO	Pcs	28	25	10	1500
1006	Bim	NO	Pcs	5	4	10	1500
1007	Sunflower	NO	Ltr	95	90	10	1500
1008	Khukuri	NO	Ltr	80	75	10	1500
1009	Dara	NO	Ltr	85	80	10	1500
10010	Monitor	NO	Pcs	4500	4000	10	1500
10011	Printer	NO	Pcs	2500	2000	10	1500
10012	Fan	NO	Pcs	1500	1200	10	1500
10013	Mobile	NO	Pcs	3500	3200	10	1500
10014	Phone call	Yes	-
10015	Bus fair	Yes	-
10016	Net Cost	yes	-

* Grouping:- This option is used to create group of particular item.
Steps,

Click on master menu
Click on Item product
Click on grouping
Click on insert button
Type the group name
Choose “Yes” on total on quantity order
Type units of measure on UOM
Click on save then next for sub group
Again Click on insert button
Type name of sub group
Enter conversion factor & units of measure
Again Click on save then next button
Choose Item on list under the group & sub group
Again enter conversion factor for item
Finally click on save button then close the dialog box.

* Salesman / Agent:- It is used to create the salesman/Agent of active company.
Steps,

Click on master menu
Click on salesman/ Agent
Salesman/Agent windows will appear
Enter the salesman/Agent code with name and commission
Finally click on save button

* Customer:- It is used to create the special customer of suppliers or company.
Steps,

Click on master menu
Click on Venders/Customer
Choose the customer
Customer windows will appear
Entry the customer code with name
Finally save it

* Venders:- It is used to create the vender name of active customer.
Steps,

Click on master menu
Click on Venders/ customer
Choose the venders of list
A windows will appear
Type the vender code with name
Finally save it

* Special rate customer/vender:- This option is used to create special rate for particular product on particular scheme.
Steps,

Click on master menu
Click on item/product
Click on special rate customer or vender
Click on add button
Type name of scheme
Choose product as required
Enter data on from & to date box
Choose rate as option & basis
Choose period
Enter quantity & rate
Finally save it

To view the report of Item/Product
Steps,

Click on AR/AP menu
Click on listing of master
Choose & click on required one option on list
Choose output option as required on dialog box
Finally click on ok button
Click on master menu
Click on document class
Click on code
Click on lock tab button
Choose segment
Click on add button
Enter class code according to segment
Type description
Finally click on save button
Click on master menu
Click on document class
Click on picture
Choose & click on required option
Finally click on save button
Click on master menu
Click on document class
Click on filter
Choose particular class
Finally save button
Click on master menu
Click on Interest rate
Choose & click on required option from list
Choose particular ledger on list
Enter rate of interest & TDS rate
Enter compounded date & option
Finally save it
Click on master menu
Click on cost center
Click on add button
Enter code then type name
Type the address and other information
Finally save it

Click on master menu
Click on copy code from another account
Choose source company name on list
Choose particular document on list
Finally save it
Click on entry menu
Click on voucher receipt/ payment
Choose one Db/Cr
Click on add button
Choose payment or receipt
Enter voucher no. & date
Choose Particular ledger
Choose Cash or bank a/c
Type receiver or payer detail then narration
Enter other information then choose document class
Finally click on save button
Click on ledger menu
Click on check list
Choose one option on list
Choose output option
Finally ok button
The company paid Rs. 1000 salary to Administrator Manager.
The company paid rs. 15000 house rent for the month of Bhadra.
The company receives Rs %5000 commission On Bhadra.
Click on entry menu
Click on voucher Receipt or payment
Click on many Db/ Cr
Click on Add button
Choose payment as receipt
Enter voucher no. & date
Type receiver or giver name
Choose cash or bank a/c then enter other information
Choose general ledger then enter amount
Choose document class
Finally save it

Click on ledger menu
Click on check list

Choose output option
Finally ok button
The company paid Rs. 5000 wages Rs.4000 electricity bill, Rs 3000 telepone bill on 31 bhadra.
The company received Rs. 10000 Other income, Rs. 5000 interest on Bhadra 31.
Sales Order
Delivery order
Sales Invoice
Sales Return
Select on entry menu.
Click on sales.
Choose on order.
Click on add button.
Insert on order number and date.
Choose on Performa/ quotation number.
Insert on customer order number.
Choose on customer, agent, currency, document class and other details.
Choose on product and its details.
Finally click on save button.
Select on entry menu.
Click on sales menu.
Select on DO.
Click on add.
Insert on order acceptation number and date.
Choose on order acceptation number.
Choose on currency, customer, agent, document class and other details.
Choose on product and its details.
Choose on entry menu.
Select on sales.
Choose on sales return.
Click on add button.
Insert on return number.
Choose on order and delivery order details.
Choose on customer, agent, document class, currency and other details.
Choose on product, quantity and other details related to product.
Finally click on save button.
Choose on entry menu.
Select on sales.
Choose on invoice.
Click on add button.
Insert on invoice number.
Insert or choose on delivery order details.
Insert on customer name, agent, class, currency and other details.
Choose on product and its details.
Finally save this invoice.
Click on entry menu.
Click on sales.
Click on service invoice.
Click on add button.
Insert on invoice number, date and other detail.
Choose on currency, customer, vat and agent then document class.
Insert on product detail as quantity, rate etc.
Insert on other detail.
A company sells 40 sales of local phone.
A hospital done x-ray of 10 patients @ Rs. 500.
An airline company sales 20 tickets of a plane @ Rs 3500.
Purchase Indent
Purchase Order
Delivery order D/O (GRN)
Invoice
Service Invoice
Return
At first click on entry menu.
Click on purchase.
Click on purchase indent.
Click on add button.
Insert on indent number and date.
Insert on document class and product detail as your requirement.
Finally save it.
At first click on entry menu.
Click on purchase.
Click on orders.
Click in add button.
Insert on order number and date.
Choose on order acceptation number and date.
Choose on currency, agent, document class, vendor and other details related to goods or product.
Finally save it.
Click on entry menu.
Click on purchase.
Click on D/O (GRN).
Click on add button.
Insert on GRN Number and Date.
Choose on purchase order number, which you send to your party.
Insert on other details related to party and product.
Finally save it.
Click on entry menu.
Click on purchase.
Click on invoice.
Click on add.
Insert on purchase invoice number and date.
Choose on GRN.
Insert and check on details.
Finally save it.
Click on entry menu.
Then choose on sales.
Click on service invoice.
Click on add.
Insert on invoice number and date.
Insert on details of vendor and product.
Finally save it.
Click on entry then sales.
Choose on return.
Click on add.
Then insert on return number and date.
Insert on details of vendor and product.
Finally save it.

Click on entry menu.
Click on inventory issue.
Click on add button.
Insert on memo number and description.
Choose on product name and document class.
Choose on raw materials code, quantity and other details.
Finally save this memo.

Flour – 1KG @ Rs 30
Salt – 0.25 KG @ Rs. 14
Sausages – 100 Gms @ Rs 150 per KG.
Oil – 200 Gms @ 120 per KG.

Click on entry menu.
Choose on inventory issues.
Click on issue.
Click on add button.
Choose on type.
Insert on issue no and date.
Choose on memo from list.
Then insert on remarks, document class and other information.
Choose on product and cost center.
Finally save it.

Flour – 1KG @ Rs 30 from Plant A.
Salt – 0.25 KG @ Rs. 14 from Plant C.
Sausages – 100 Gms @ Rs 150 per KG from Godown.
Oil – 200 Gms @ 120 per KG from oil depart.
Other things – 500 gms from miscellaneous depart.

At first click on entry menu.
Click on inventory issues.
Click on returns.
Click on add button.
Choose on type and issue number then date.
Insert on remarks and document class.
Insert on details related to raw material.
Choose on product name, product returned and cost center.
Insert on product description at issue and return option.
Finally save it.
Click on entry menu.
Click on finished goods.
Click on received.
Click on add button.
Insert on document number, date and cost center.
Also insert on remarks and document class.
Choose on product details.
Finally save it.
At first click on entry menu.
Click on finished goods.
Click on returned.
Click on add button.
Insert on document number and date.
Choose on reference number and date.
Choose on document class, cost center and remarks.
Choose on product and its details.
Finally save it.
Click on entry menu.
Click on stock transfer/ adjustment.
Click on stock transfer.
Click add button.
Insert on Transfer number, date, remarks and Customer.
Choose on source and destination document class.
Insert on product details.
Finally save it.
Click on entry menu.
Choose on stock transfer/ adjustment.
Click on stock adjustment.
Click on add button.
Insert on Stock adjustment number and date.
Insert on remarks.
Choose on product, rate and other details related to product.
Finally save it.
Click on entry menu.
Click on closing/ production rate.
Click on closing.
Then choose product and insert closing rate on month wise.
At first click on entry menu.
Click on entry.
Click on closing/ production rate.
Click on production.
Choose on product name and insert on rate month wise.
Finally save it.
Click on entry menu.
Click on currency rate.
Click on add button.
Then you can get a dialog box then insert Currency code, description and unit value then click on save button.
Then go on currency rate.
Then click on add button.
Then insert on date, value of currency, buying rate and selling rate.
Then click on save button.
Click on master menu.
Click on layout account conformation.
Choose on footer and insert.
Choose on header and insert.
Then insert conformation at attributes.
Finally click on save button.
Click on master menu.
Click on templates.
Choose on document type as your desire.
Click on add button.
Choose on template description.
Choose on other details as document type.
Finally click on save.
At first click on house keep menu.
Click on reindex.
Click on account or system as your desire.
Then choose on account list.
Click on start.
Click on house keep menu.
Click on recalculate balance.
Choose on document list which you want to recalculate.
Click on start.
Then you can see its checking.
When it finds error stop itself otherwise complete then hide it self.
Click on house keep menu.
Click on diagnostics.
Choose on document which you want to check.
Then click on start.
Click on house keep menu.
Click on back up data.
Choose on location where you want to save backup.
Insert on file name.
Click on ok.
If you want to insert password tick on password box and insert password as your desire.
Click on start.
When backup is over click on ok button.
Click on housekeep menu.
Click on data restoration.
Choose on location of backup file and open it.
Insert on password and click on start.
When restore over you can see a dialog box.
Click on ok button.
At first click on housekeep menu.
Click on export data.
Click on SDF format.
Click on ok button.
Choose on document which you want to export.
Then click on start button.
Click on housekeep menu.
Click on export data.
Click on delimited format.
Click on ok button.
Click on housekeep menu.
Click on import data.
Choose on transaction as your desire.
Choose on source file format.
Click on select file.
Then choose your file location and select it.
Finally click on import button.
And from other format button click on next button.
Choose on source file format and file delimiters.
Then select file and click on import.
Click on house keep menu.
Click on missing numbers.
Choose on Document from list which you want to correct.
Choose on default category.
Choose on output option.
Finally click on ok button.
Click on housekeep menu.
Click on tally document.
Choose on report option and output option.
Click on ok.
Then you can see your document numbers as document type.
At first active audit trial from system control.
Choose on house keep menu.
Choose on audit trial.
Choose on Report or purge.
Choose on document type from the list.
Click on ok button.
Choose on housekeep menu.
Click on year end.
Read on instructions.
If you want to do year end click on yes button.
Insert on year end date.
Choose on consider closing stock and stock tracking.
Choose on balance forward method.
If you want to carry forward the unreconciled vouchers, click on carry forward unreconciled vouchers.
Choose on backup and audit trial.
Click on start.
Choose on backup where you want save your backup file.
Then you have to wait sometime for processing.
At last click on close button.
Click on house keep menu.
Click on system information.
Click on general.
Choose reports and output option.
Click on ok button.
Then you can see the information.
Choose on account menu.
Click on preference.
Click on user maintenance.
Click on add button.
Insert on user name.
Choose on security groups and insert on password.
Finally click on ok button.
Click on house keep menu.
Click on system information.
Choose on user list.
Choose on output option.
Click on ok.
Then choose on user.
Click on ok.
Then you can see the detail information of user.

Click on account menu.
Choose on preference.
Click on password.
Insert on old password.
Insert on new password.
Again insert on new password.
Click on ok button.

Click on account menu.
Choose on preference.
Click on report footer.
Insert on report footer.
Choose on print option.
Finally click on save button.
Click on account menu.
Choose on preference.
Click on Active data range.
Insert on from date and to date as your desire.
Finally save.
Click on account menu.
Choose on preference.
Click on document numbering.
Click on add.
Choose on document type from list.
Choose on user and category.
Choose on mode, length then fill and application detail.
Click on save button.
At first log on required computer.
Choose on account menu.
Click on system.
Click on security right grouping.
Click on user name.
Type on load from (user): always default.
Click on save button.
Choose on required features and select on user.
Finally click on save button.
At first define on security right grouping.
Go to account menu.
Click preference.
Click on user maintenance.
Type on required user name.
Type on password.
Again type on valid up to date.
Again choose on language and other.

Click on master menu
Click on opening balance
Choose & click on required one option
Click on add button
Enter amount then choose the required option
Finally save it

* Copy code from another account:- This option is used to copy particular document from another to current company.
Steps,

Under entry menu

* Voucher Receipt/ Payment:- This is an important voucher which is used to maintain all receipt & payment using different voucher according to nature of transaction. This voucher is used to maintain single receipt or payment.
Steps,

To view report
Steps,

Some Example

* Many Db/ Cr:-This voucher is used to maintain more then one similar transaction in a same voucher at once.
Steps,

To view report
Steps,

3)Choose one option on list

Example

Sales Processing
In this section you can entry sales related transaction. Here we can prepare order, delivery order, invoice and return of sales.

* Sales Order:-Here you can entry sales order.
Steps,

* Delivery Order:-In this section you can entry delivery order or goods received note by customer.
Steps,

* Sales Return:-In this section you can entry goods return by customer.
Steps,

* Sales Invoice:-Here you can entry or insert invoice of sales.
Steps,

* Service Invoice:-In this option you can prepare the bill of service Item.
Steps,

Finally click on save button.Example:

Purchase Processing
In this option we can entry the transactions of purchase. Here we can insert purchase indent, purchase order, receipt note, purchase return and purchase invoice.

1) Purchase Indent:-This is a part of preparing the list of item for purchase or purchase order
Steps,

2) Purchase Orders:-This option is use to insert orders when we purchase goods or when we order goods with party.
Steps,

3) Delivery order- D/O (GRN):- Here we can entry when we receive goods, which send by party for purchase order.
Steps,

4) Invoice:- Here we prepare our purchase invoice.
Steps,

5) Service Invoice:- Here we can prepare the invoice of service item.
Steps,

6) Return:- Here we entry return goods to vendor.
Steps,

Inventory Issue
This option is use to supply and return of raw material to prepare finished goods from godown.

a) Memo:- This option is use to prepare the format of raw material to prepare a goods.
Steps,

Example:
To prepare 10 piece of Wai Wai we must have these raw materials:

Other things – 500 gms.b)Issue:- This option is use to issue raw materials from source and godowns.
Steps,

Example:
- To prepare 10 piece of Wai Wai we must have these raw materials:

c) Return:- This option is use to return the raw material which is over issued from cost centers.
Steps,

Finished Goods
This option is use to receive and return finished or prepared goods from cost center.

a) Received:- Here we can entry the received finished goods from production depart.
Steps,

b)Returned:- This option is use to entry the transaction related to return of finished goods to cost center.
Steps,

Transfer Stock/ Stock adjustment
In this option we can adjust and transfer of stock.

a)Stock Transfer:-In this option we can transfer goods from one godown to another godown.
Steps,

b)Stock adjustment:- Here we can adjust stock of company or firm.
Steps,

Closing/ production rate
This option is use to insert closing rate and production rate of product.

a)Closing Rate:- In this option we can insert closing rate of goods and product of fixed months or closing rate of product at the end of month.
Steps,

Finally save it.b)Production rate:- Here we can insert the rate of product when it prepared or produced.
Steps,

* Currency Rates:- This option is use to create currency and rate, because of a business or a company can entry transaction in different currency as its business area.
Steps,

* Layout account conformation:- Here we can insert header, footer and attributes as users’ desire.
Steps,

* Templates:- The Templates has been incorporated in FACT Accounting for Windows. This feature allows you to pre-define the contents of your Documents, e.g., Salary Vouchers, Monthly Rent Vouchers, and all those that are repetitive in nature, and then, save them for future use. You can use the Templates option to recall any of the predefined templates, and use it as the basis for preparing your actual Voucher, Journal, Sale or Purchase Invoices (Bills).
Steps,

Housekeep Menu:
This sub menu is useful to housekeep of data like: backup data, restore of data, reindexing data, import and export of data, missing numbers etc.

* Reindex:- This option is use to save our file or data from corrupting from many obstacles.
Steps,

* Recalculate balances:- This option is use to find errors in calculate balance or balance forwarding when we entry the data.
Steps,

* Diagnostics:- This option is use to find errors in entry of data. If we have done any mistakes in entry of data we can use it.
Steps,

* Backup Data:- This option is use to backup data in file for saving.
Steps,

* Data Restoration:- This option is use to restore data which you have saved in backup.
Steps,

* Export Data:- From this option we can export data as SDF format and delimited format.
Export from SDF format:
Steps,

Export from Delimited format:
Steps,

Choose on document type then click on start button.* Import data:- This option is use to import data in your company.
Steps,

* Missing Numbers:- This option is use to arrange missing voucher or listing number of specific documents or vouchers.
Steps,

* Tally documents:- This option is use to tally or count document.
Steps,

* Audit Trial:- This option is use auditing the data of company or transactions.
Steps,

* Year End:- From this sub menu we can end the data for a year. This is useful to change fiscal year.
Steps,

* System Information:- This sub menu is use to view the information related to system, like: general, group rights, user define fields etc.

* General:- Here we can see the information related to System and account.
Steps,

* User Maintenance:- From this option we can maintain user or create new user.
Steps,

To view Users

* Password:- From this option we can change users password to open fact accounting window and company.
Steps,

* Report footer:- This option is use to insert footer which is display in report.
Steps,

* Active data range:- This option is use to define time period of company.
Steps,

* Document Numbering:- This option is use to insert or set document numbering in the company.
Steps,

* Security Right Grouping:- This feature is use to maintain or define of user.
Steps,

* User Maintenance: It is use to update/ run required user.
Steps,

Finally click on save button.

Click on inventory menu
Click on listing of master
Choose particular one option line item/Product
Choose product & other option
Choose output mode
Finally click on ok button

To view the list of customer/Vender or agent
Steps,

* Document class:- This option is an important option which is used to create class, set picture & filter.

* Document class code:- This is an important option where we can create sub ledgers and Godowns.
Steps,

Eg:-
Segment Code Description
01                                A                                 Administration
01                                S                                  Sales
01                                P                                  Production
01                                C                                 Construction
02                                AC                               Accountant
02        `                       Mg                               Manager
02                                Cl                                 Clerk
02                                SV                               Supervisor
02                                IG                                Itahari Godown
02                                DG                               Dharan Godown
03                                001                              Hari
03                                002                              Ram
03                                003                              Sita
03                                004                              Nita

* Picture:- This option is used to set particular document class code for compulsory entry.
Steps,

* Filter:- This option is used to fix document for filtering report.
Steps,

* Interest rate: - This option is used to set particular interest for particular ledger, customer or vender.
Steps,

* Cost center :- This option is an important option which is used to create particular plant and company.
Steps,

* Opening balance :- This option is used to enter particular amount of opening balance on particular ledger, customer, vender.
Steps,