Tally 9

Tally is an accounting program which is used to maintain the financial year data. It provides us to manageledger, voucher, Multi currency, sales, purchase, Tax, vat, Godown and also set the security particular company and data. This is used to maintain the data accounting with inventory.

How to open tally?

Steps

• Click on start menu
• Click on programs
• Click on tally

Or,
Double click the mouse with select tally Icon of desktop

How to Create company ?
Steps:-

• Open tally
• Choose the Create company of windows
• Define directory
• Type name of the company
• Enter tax no and local tax
• Choose required one on option maintain

Account only or account with inventory

• Enter particular date of financial year and book beginning from
• Enter tally vault password.
• Choose on use security control option.
• Type name of administrator and password.
• Choose yes on use tally audit features.
• Entry the details information
• Enter required information
• Finally save it.

Alter: – This option is used to make the mistake option correct.
Display: – This option is used display the created items.
Alter+ D: – This option is used to delete the created item.

To close the company:

• Press “esc” then press enter

How to open the existing company:-

• Click on tally
• Click on backup
• Click on drive saved
• Choose the company
• Finally open

How to create the new ledger?
Steps

• Choose accounting Info
• Ledger
• Create
• Type the ledger name with choose group
• Enter required value of opening balance.
• Enter Name, address, income tax no as

Required.

• Finally save it

How to display the created ledger?
Steps

• Accounting Info
• Ledger
• Display
• Choose the ledger name which you want to see.

How to modify created ledger?
Steps

• Choose Accounting info
• Choose Ledger
• Choose Alter
• Choose the ledger name you want to change.
• After changing, finally save it

How to delete the created ledger?
Steps:-

• Accounting Info
• Ledger
• Alter
• Choose the ledger  you want to delete
• Press, Alt + D button
• Message will appear (Yes/No)
• Finally choose the yes

Cost Center:-It is the section of the cost category according to the nature and feature.
Steps:-

• Press F11  on the keyboard
• Choose yes on maintain cost center and

More then one cost category

• Press Ctrl+A to save
• Choose cost category
• Choose Create
• Choose type the name of category
• Finally save

Some examples:
Administrative division
Sales Division
Purchase division
Production
To Create Cost center: – Cost Center is the Particular heading under particular ledger which may be name post and place.
Steps:-

• Choose account info
• Choose cost center
• Choose Create
• Choose category on list
• Type the name of cost center
• Finally Choose Primary and save

Some examples:-
Administrative division manager
Sales Division                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        sales man
Production Division                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              helper
Labor division                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Manipuri
Currencies: – Currency is that which is used to exchange Particular item or service defining the price according to the nature and feature.
Steps :-

• At first press f11
• Choose yes on maintain multiple currency,
• Press ctrl+a to save
• Choose account info
• Choose currency
• Choose create
• Enter the symbol of currency
• Define the other information
• Finally save

Rate of Exchange:-To define particular value of currency according to the countries.
Steps:-

• Choose account
• Choose Particular Currency
• Enter standard rate
• Enter selling or buying rate
• Finally save

-: Inventory Info: –
It is used to maintain all information related with stock and entry the stock item, unit and group as your requirement.

Stock Group: – It is used to create the group of stock item such as Soap, Noodles, Electronic etc.
How to create the stock group?
Steps

• Inventory info
• Stock group
• Create
• Type the group name
• Choose primary
• Choose “yes” on can quantity be added
• Finally save it

Stock category:- Stock category is also a kind of group according to the qualities and quantities.
Steps to create the stock category

• At first press f11
• Choose “y ”on maintain stock category option
• Press Ctrl+ A to save
• Choose inventory info
• Choose category
• Choose Create
• Type the name of Stock category
• Choose Primary and save.

Some Examples:-ISO (International Standard Organization)
NSO (Nepal Standard Organization)
Local
Unit of measure: – It is used to create the unit of stock item such as Kg, Liter, Milliliter, Pieces etc.
How to create the Unit ?
Steps,

• Inventory Info
• Unit of measure
• Create
• Type the Unit name
• Finally save it

Stock item: - It is used to entry stock item with choose Group and unit such as Rumpus, Demas, Sunflower, discover, lux etc.
How to create the stock item?
Steps,

• Inventory info
• Stock item
• Create
• Type the item name
• Choose category
• Choose units quantity and rate
• Finally save it

Godown:- This option is used to store the Particular item called the place to store goods is godown .
Steps:-

• Press F11
• Choose yes on use multiple godown
• Press ctrl + a to save
• Choose inventory info
• Choose godown
• Choose Create
• Type the name of godown
• Finally save.

-:Voucher Entry section: -
Voucher entry in the tally is the mostly visited area by the user and is key to all business sin formation .A voucher (also called a journal) is a document containing the details of transaction. For every transaction you do, you enter a voucher in tally. The voucher entry option at the gateway of tally enables you to make your day to day entries.
On the left hand side of the screen a menu will display ,from which you can change type of voucher

Common information in the voucher creation screen:

Types of voucher:-
All screen at the top left of voucher box display the type of voucher you are entering like Purchase ,Payment etc You can Change this type by pressing the relevant Key

Voucher number:
The entire voucher displays the number of voucher you can set these number manually or let the tally Generate it automatically.

Date of Voucher:
The Top Right box of Voucher Displays the date of Voucher and the days of week this date indicates the current date on which you are entering the Voucher .the same date appears as the current date at the gateway of tally.you can change the date by pressing F2 Key.

Particular:-
In accounting this voucher this column contains the information about the ledger you debit or Credit .When to or Credit is Displayed ,Specify the ledger to credit when by or debit is displayed ,specify the ledger to Debit.

Debit /Credit:-

This column takes value of the transaction therefore specify the amount of transaction here. If you debit a ledger ,the amount goes into the debit column and  if you credit a ledger the amount goes in to the credit column.. At the bottom of this column   the total of the debit and credit amount appears.
Note:-
The voucher entry is completed only when the total in the two column matches.

Narration:-Under each debit or credit entry,there is a provision for narration in this column you can mention the details of the entry. At the end of voucher there is a common narration for the whole voucher .The option for writing the narration ,for each entry will be present only if you had set the option “use narration fro each entry” in the accounting voucher section of the voucher menu configuration yes.

There are two types of voucher. They are:

• Accounting Voucher
• Inventory Voucher

Accounting Voucher are

Contra Voucher: - {f4} this voucher is only related

• with cash and bank for withdraw, deposit and transfer bank to bank or bank to cash.

Structure:-Cash a/c or Bank a/c…..Dr
To, cash or bank a/c cr.
(Being………………………..)
Some examples:-

• Company Deposited Rs 1000 in nabil bank
• Company Transferred Rs 500 from nabil to rastra bank
• Company withdraw Rs 1000 from Nepal rastra bank

Steps to create the contra voucher

·          

• Accounting voucher
• Contra voucher(F4)
• Choose particular ledger for dr, & cr, side
• Type narration
• Finally save
• Payment Voucher :-{f5} This voucher is used to pay the amount any party which transaction entry in this voucher.

Structure:-ledger (party a/c)…..Dr
Cash or Bank a/c     cr,
(Being…………………….……..)
To create payment voucher
Steps
- Accounting voucher
- Payment voucher (F5)
- Choose particular ledger for dr and cr side
Some examples :-

• A company paid Rs. 5000 for Telephone bill.
• A company paid Rs. 3500 for Electricity
• A company paid Rs. 9000 for House Rent
• A company Paid Rs. 20000 for staff salary from Everest bank ltd.
• A company y paid Rs. 4000 for Salary Advance.
• A company Paid Rs 15000 for Furniture From Nepal bank ltd

To create new ledger
- Press, Alt + C button

• Receive voucher :- This voucher is used for all receipts into cash or bank a/c .The voucher is similar to payment voucher except you debit cash or bank a/c and credit the ledger from whom you receive

To create receive voucher
Steps,
1)    Accounting voucher
2)    Receive voucher (F6)
3)    choose particular ledger for dr and cr side
4)    Finally save
Eg:-

• A company receive Rs. 10000 from other income
• A company receive Rs. 5000 from Abc  suppliers
• A company receive Rs. 7000 from Amit Suppliers
• A company receive commission  Rs. 4000.

To display the Dr or Cr in active voucher
Steps:-

• Open the any voucher
• Press F12 button
• Use single entry mode payment/Receive/ contra (Yes)
• Use Cr/dr instead of To/by entry mode(No)
• Finally save it

Sales Processing

• Sales order (Alt+f5)
• Delivery note(Alt+F­8)
• Rejection In (Ctrl+f6)
• Sales voucher (f8)

• Sales order :- When suppliers order the item at company then such type of  transition is entered in this voucher.

To active sales order
- Click on accounting voucher
- Press F11 on keyboard
- press “f­2”
- Make “yes” on allow sales order processing
- Press ctrl+A and finally save it

To create sales order 

• Select accounting voucher.
• Press ( Alt + F5) or, choose sales order
• Choose the party name with entry order number and stock item
• Finally save it

To display report
- Click on Display
- Choose Statement of inventory option
- Choose sales order summary

• Delivery note:- When company send the item at particular suppliers or party who order item.

To active delivery note.
- Click on accounting voucher
- Press F11 on keyboard
- press “f­2”
- Make “yes” on use tracking no and delivery note.
- Press ctrl+A and finally save it
To create delivery note          

• Press Inventory voucher
• Choose Delivery note / (Alt + F8)
• Choose the order number, party name with entry item
• Finally save it

To display report
- Click on Display
- Statement of inventory
- Sales bill pending

• Rejection In :- When sold goods is return then after delivery after this is made.

To active Rejection in:-
- Click on accounting voucher
- Press F11 on keyboard
- press “f­2”
- Make “yes” on use rejection inward and outward note.
- Press ctrl+A and finally save it

To create the rejection In

• Click on  Inventory voucher
• Choose rejection In /  (Ctrl+ F6)
• Choose the party name , choose item, and enter return item value.
• Finally save it

To display report
- Click on Display
- Choose statement  of inventory
- Choose sales Bill  pending

• Sales voucher:- It is used to make the final bill of sales.

To active sales .
- Click on accounting voucher
- Press f8
To create sales voucher

• Accounting voucher
• Press Sales voucher or, (F8)
• Choose the party name  selecting  Tracking number
• Finally save it

Purchase Processing

• Purchase order(Alt+F4)
• Receipt note(Alt+f9)
• Rejection Out(Alt+f6)
• Purchase voucher(f9)

• Purchase order :- This voucher is used to order the item with suppliers or other company by company which transaction is entered in this voucher.

To active configuration
- Press F11 on the keyboard
- choose Inventory features
- Allow purchase order processing summary(yes)
- Finally save it

To create purchase order

• Inventory voucher
• Purchase order (Alt + F4)
• Choose the Supplier name with entry stock value
• Finally save it

To display report
- Display
- Statement of Inventory
- Purchase order summary

• Receipt note:- It is used to receipt the item by company which transaction  entry in this voucher .

To active purchase order
- Click on accounting voucher
- Press F11 on keyboard
- press “f­2”
- Make “yes” on delivery receipt note.
To create  receipt voucher

• Inventory voucher
• Receipt note (Alt + F9)
• Entry the receipt details
• Finally save it

To display the report
- Display
- Statement of Inventory
- Purchase bill pending

• Rejection Out :- When company return the item at particular suppliers which transaction entry in this voucher.

To active Rejection out:-
- Click on accounting voucher
- Press F11 on keyboard
- press “f­2”
- Make “yes” us rejection inward outward note.
- Press ctrl+A and finally save it
To create the rejection out

·          

• Inventory voucher
• Rejection Out(Alt + F6)
• Entry the rejection details
• Finally save it

To display report
- Click on Display
- Choose statement  of inventory
- Choose Purchase Bill  pending

• Purchase voucher :- It is used to make the finally purchase bill which transition entry in this voucher.

To active purchase voucher
- Click on accounting voucher
- Press f9
To create purchase voucher

·          

• Accounting voucher
• Purchase voucher (F9)
• Entry the purchase details
• Finally save it

Sales voucher (f8)
This voucher is needed only if you do not make sale enjtry through invoiuce. In this situation You can use it .
Voucher structure.
Cash a/c ………………………………dr
To sales ac,
(Being sales made on cash)
Steps :

• Press f11
• Choose yes on sales order Processing
• Press ctrl+A to save

Features:-
Allow invoicing: this is important feature which helps user to maintain the sales transaction in bill Format defining item, quantity and rate of sales item.
Steps:

• Press F11
• Choose yes on allow invoicing option
• Press ctrl+A to save
• Finally use sales Voucher.

#     Use Actual and Bill quantity:-
This feature is used to maintain two quantities of item in a same bill on the occasion of different schemes.
Steps:-

• Press f11
• Press y on use different and actual bill quantity option.
• Press Ctrl+A to save.
• Finally use sales Voucher.

Use Separate Discount Column on invoice
This feature is used to maintain discount in different Column while entering transaction in invoice format.
Steps:-

• Press F11

•  
• Choose “y” on separate discount Column on invoice.
• Press Ctrl+A to save.

Examples:-
Company sold 3 piece lux having made bill of 2 only
Track Additional Cost of purchase
This feature is used to maintain additional cost while purchase VAT and tax etc
Steps:

• Press f11
• Choose “y” on track additional cost of purchase
• Press Ctrl+A to save.
• Create particular ledger a/c
• Finally use Purchase Voucher

Note:- VAT for sales and tax for purchase.

* Stock journal :- This voucher is used to transfer the item one God owns to another Godown.
Stock summary

• Inventory features
• Press Alt+f7
• Choose item godown and enter same quantity on the destination side.
•  

To display report
– Display
-  Statement of inventory
- Godown Stock summary
* Physical stock :- It is used to verify the current stock.
Steps,
- Inventory voucher
- Physical stock(Alt + F10)
- Choose the stock item with quantity
- Finally save it

Eg:-

• A company verify 100 pcs Lux soap on Dharan Godown, where was 105 Pcs.
• A company verify 150 pcs Rumpum Noodles on Itahari Godown, where was 160 Pcs.

To display current stock report
- Display
- Statement of Inventory
- Stock query
- Choose the Item name of list

* Backup data:- It is used to put the current data in backup, which data put Hard disk, Pen drive, Floppy disk, CD .
steps,
- Press, Alt + F3
- Backup
- Enter the name of folder and location
- Finally save it

* Restore :- It is used to restore the backup data.
Steps,
- At first open the tally programs
- Restore
- Choose the restore location
- Finally save it

* Journal Voucher :- This voucher is used to only adjustment entry in voucher.
To create Journal voucher
- Accounting Voucher
- Journal voucher (F7)
Eg:-

• A company cut(adjust) of salary advance Rs. 4000.
• A company cut of depreciation of furniture Rs. 2000.
• A company made bad debt of customer Raju Rs. 3000.

• Salary advance (Dr) 4000

Cash (cr)                                      Payment

Abc (Dr)
Salary advance (cr)                        Journal

• Furniture (Dr) 20000

Cash (cr)                              Payment

Depreciation (dr) 2000
Furniture (cr)                       Journal

• Advance for raju (Dr) 3000

cash(cr)                                        Payment

bad debt (Dr) 3000
Advance for raju(cr)                     Journal

To display report
- Display
- Trail Balance

* Maintain batch wise details :- It is used to entry the batch code, manufacture date, expire date at particular item.

To active features
- Press, F11
- Choose the Inventory features
- Maintain batch wise details (Yes)
- Finally save it

For new item or product
- Inventory info
- Stock item
- Create
- Entry the batch code, date
- Finally save it

For old item or product
- Inventory info
- Stock item
- Alter
- Choose the item name
- Entry the batch code, date
- Finally save it

* Change  tally vault password:- It is used to change or   set the tally vault password at active company.
steps,
1)    At first open company
2)    Press, Alt + F3
3)    Change Tally Vault
4)    Choose company name
5)    Type Old and New password
6)    Finally save it

* Spilt company data:- To spilt data of company info different financial year period this may be every 6 months/ every 3 months.
Steps,
1)    At first open the tally program
2)    Press, Alt + F3 button
3)    Spilt company data
4)    Then display spilt company data with new period.
5)    Finally save it

* Budget :- To maintain the sales, purchase and assets budget according to you define.
To active option
- Press F11
- Choose Accounting features
- Maintain Budget and control (Yes)
- Finally save it
To create Budget
- Account Info
- Budget
- Create
- Type the Budget name Such as Sales, Purchase etc
- Choose the Under and Period with entry amount
- Finally save it

To display created Budget
- Account Info
- Budget
- Alter
- Choose the Created budget name
- Choose the Under Group or Ledger

* Bill wise details :- It is used to transaction the data with entry bill no.
- Advance :- To entry the bill no
- Against Reference:- To again transaction for advance bill no.
- On Account :- To transaction without bill no.
- New Reference:- To entry the new bill number

To active option
- Press, F11
- Accounting features
- Enter purchase in invoice format(yes)
- Finally save it
Eg:-
1)    A company paid Rs. 5000 to ……. advance bill no 1001.
2)    A company Receive Rs. 3000 from ……advance bill no 2001.

Payment             Purchase
Receive              Sales

To display balance sheet
Steps,

• When you create company
• Choose the Balance sheet of windows

* Security control:-  It is used to give the security with active company with next user name and password.
Steps,

• At first open your company
• Press, Alt + F3
• Security control
• Type of security
• Type the security name
• Choose the option from Allow the following facility option such as Create, Alter, etc
• After that, save
• Choose the User and password
• Type the user name and password
• After that, save
• Finally close the company and open

How to delete the created company ?
Steps,

• At first open your company which you want to delete
• Press, Alt + F3 button
• Alter
• Select the company which you want to delete
• Press, Alt + D button

Finally choose yes button.